What Is a Transaction Coordinator?

The role in one sentence

A TC is the operational quarterback of a closing: they own the timeline, the file, and the follow-through. They do not negotiate, list, or represent — they execute.

Core responsibilities

Open the file and confirm executed contract terms with all parties
Build a compliance-ready checklist and calendar every contract deadline
Order and track disclosures, inspections, appraisals, and title work
Coordinate with escrow, lender, co-op agent, and vendors
Chase signatures, addenda, and contingency removals
Deliver the closed file to the broker for compliance review

Why agents work with a TC

A residential transaction brings together deadlines, disclosures, inspections, financing, signatures, and communication. A TC takes that operational workload off the agent's plate so the agent can spend more time advising clients, prospecting, showing, and negotiating.

How brokerages use transaction coordination

Brokerages can use transaction coordination to create a more consistent intake and closeout process across agents and teams. A shared workflow helps keep required documents, milestones, and communication visible while supporting the brokerage's own review and compliance practices.

Why buyers and sellers benefit

A dedicated TC means every deadline has an owner, every document is filed on time, and every party — from lender to inspector — is speaking to the same source of truth. Fewer surprises, faster close.

Typical timeline

Day 0: Mutual acceptance → TC opens the file
Days 1–3: Disclosures out, calendar built, escrow opened
Days 3–17: Inspections, appraisal, contingency removals
Days 17–30: Loan clear-to-close, closing disclosure, final walk
Close: Signing, funding, recording, file compliance

Frequently asked questions

What does a transaction coordinator actually do?

A TC manages the real estate transaction from executed contract to close — tracking contingencies and deadlines, ordering disclosures, coordinating with escrow, title, lenders, and inspectors, chasing signatures, and keeping every party informed.

Why should an agent hire a TC?

A TC absorbs the administrative workload around deadlines, documents, signatures, and follow-up so the agent can spend more time advising clients, showing property, negotiating, and developing new business.

How much does a TC cost?

Pricing depends on the services selected and the needs of the file. Contact proRE.Services for current package details and a clear estimate before work begins.

How is a TC different from a real estate agent or assistant?

A TC focuses on transaction administration, timelines, documents, and follow-through. The agent remains responsible for representation, advice, negotiation, and the client relationship.

When in the transaction should a TC be brought in?

The best moment is immediately after mutual acceptance. Earlier engagement lets the TC set up the file, calendar every deadline, and start disclosures on day one.