What Is a Transaction Coordinator?

The role in one sentence

A TC is the operational quarterback of a closing: they own the timeline, the file, and the follow-through. They do not negotiate, list, or represent — they execute.

Core responsibilities

Open the file and confirm executed contract terms with all parties
Build a compliance-ready checklist and calendar every contract deadline
Order and track disclosures, inspections, appraisals, and title work
Coordinate with escrow, lender, co-op agent, and vendors
Chase signatures, addenda, and contingency removals
Deliver the closed file to the broker for compliance review

Why agents work with a TC

The typical residential transaction has more than 60 discrete tasks between contract and close. Handled well, they are invisible; missed, they cost the deal. A TC takes that operational surface off the agent's plate so the agent can spend time where they earn — prospecting, showing, negotiating.

Why buyers and sellers benefit

A dedicated TC means every deadline has an owner, every document is filed on time, and every party — from lender to inspector — is speaking to the same source of truth. Fewer surprises, faster close.

Typical timeline

Day 0: Mutual acceptance → TC opens the file
Days 1–3: Disclosures out, calendar built, escrow opened
Days 3–17: Inspections, appraisal, contingency removals
Days 17–30: Loan clear-to-close, closing disclosure, final walk
Close: Signing, funding, recording, file compliance

Frequently asked questions

What does a transaction coordinator actually do?

A TC manages the real estate transaction from executed contract to close — tracking contingencies and deadlines, ordering disclosures, coordinating with escrow, title, lenders, and inspectors, chasing signatures, and keeping every party informed.

Why should an agent hire a TC?

Agents who use a TC close more deals with fewer errors. A TC absorbs the administrative load — 60+ tasks per file on average — so the agent can prospect, show property, and negotiate rather than chase paperwork.

How much does a TC cost?

Most TCs charge a flat fee per closed transaction, typically paid at closing. proRE.Services publishes flat-rate pricing per package on request; there are no monthly retainers.

How is a TC different from a real estate agent or assistant?

A TC is a licensed or trained specialist focused on contract-to-close execution. Unlike a general assistant, a TC understands state-specific compliance, timelines, and broker requirements. A TC does not negotiate or represent clients.

When in the transaction should a TC be brought in?

The best moment is immediately after mutual acceptance. Earlier engagement lets the TC set up the file, calendar every deadline, and start disclosures on day one.